The following is the procedure and fee schedule that must be followed when submitting resident construction plans to the Bay Hill Property Owners Association, Inc. for approval.  In an effort to expedite plan approval, please make sure the following items and information are included with your plan submittal.  Do not leave your plans if they are incomplete and do not have the proper fees attached. 

1.      FEE SCHEDULE

a.   Construction Deposit: The area under construction will be policed to insure the site is left in a clean condition and that no damages have occurred. If the site is cluttered or unattractive or damages occur in connection with the construction, the Association may use this deposit to correct the problem.  You will receive only one written notice of violation of the Covenants and Restrictions.  If you fail to correct the violation within 15 days after issuance of that notive, the Association may correct the problem and this deposit will cover the Association’s costs.  This deposit is refundable (without interest) only if, at the time of completion of all construction: a) the area has been left in a clean manner, b) any and all damages have been repaired, c) the BAY HILL PROPERTY OWNERS ASSOCIATION, INC. has been notified in writing of the completion of construction, and d) the property has been developed according to the approved plans by submitting an As Built Survey from your Bank or Lender.  If the property has not been developed according to the approved plans, the deposit shall not be refunded.  Notification of completion must be presented to the Association office no more than ninety (90) days after the issuance of a Certificate of Occupancy or other completion of construction.  The site must be inspected by an agent of the BAY HILL PROPERTY OWNERS ASSOCIATION, INC. and certified to be clean of trash and debris and free of damage.  The Association will not monitor the construction, and it is your responsibility to notify the Association when construction is complete. 

If you fail within 90 days after completion of construction and issuance of a Certificate of Occupancy to so notify the Association and   request return of the deposit, then you will be deemed to have abandoned the deposit (and the Association will become the owner thereof).  It is the owner’s and contractor’s responsibility to keep the site clean and attractive and to repair all damage caused by construction.  If the cost to the Association in cleaning or repairing exceeds this amount, the owner and contractor must reimburse the Association.  If reimbursement to the Association does not occur, the Association reserves the right to place a lien on the property.  This deposit should not be confused with the prorated security assessment which is charged to the property owner when construction begins. 

2.      PLANS

All drawings are to be of professional caliber, showing all elevations with materials clearly identified.  Plot plans must be to scale: 1” = 20’ is required.  Each set of plans must be specially prepared for the Bay Hill lot on which the improvements will be built.  All new house plans must be designed, signed and sealed by a registered architect. 

3.      DUPLICATION OF PLANS

Any duplication of elevations of existing houses in Bay Hill is discouraged, regardless of location.  If a floor plan is to be duplicated, there must be a substantial change shown in elevation including textures, materials, colors, roof line and particular window and door arrangements.  Modifications of existing plans will not be accepted. 

4.      SETBACKS

Setbacks shall be as outlined in the Recorded Covenants and Restrictions of the Bay Hill Property Owners Association, Inc.  All concrete pavement shall be a minimum of 5’ from any side or rear property lines. 

5.      TIME FOR APPROVAL

Plans must be submitted to the Bay Hill Property Owners Association, Inc. allowing thirty (30) working days for review and approval/denial.  Two (2) sets of plans must be submitted.  Whether approved or denied, one set remains the property of the Bay Hill Property Owners Association, Inc. and will remain on file.  The other set will be returned to you noting approval/denial.  In the event of disapproved plans, two (2) revised sets must be resubmitted. 

6.      EXTERIOR MATERIALS

No exposed concrete block will be approved on any side of the house. 

7.      DRIVEWAYS

If a side entrance garage is to be used, adequate room should be allowed for turning, a minimum of 35’ is recommended.  Rear entrance garages are more desirable with the exception of fairway and waterfront lots. 

8.      GARAGE DOORS

All garage doors, regardless of location, must be equipped with an automatic opener with remote control locations in the car and in the interior of the garage. 

9.      LOT CLEARING

All precautions must be taken by the Contractor to leave trees and natural foliage on each lot.  Heavy equipment clearings should be used only in the actual building pad (footprint of the improvements) and lawn location using hand clearing in other areas. 

10.  LANDSCAPING

Professionally drawn plan with a suggested scale of 1” = 20’ showing areas to be landscaped and the extent of the yard to be sodded.  It should also show an approximate idea of the type of plants to be added to those areas and sidewalks if appropriate.  All lawns are to be equipped with an underground sprinkler system adequate for full lawn coverage; manual or automatic operation to be at the discretion of the Builder or Owner. 

11.  COLOR SCHEME

An exterior color scheme, complete with color chips or color sample card must accompany the plans.  It should include all exterior walls, trim, roof and all areas affecting the overall general appearance. 

12.  ROOF

All roofs must be of flat or barrel concrete tile, cedar shake, slate or an architectural double layer composition shingle.  Any composition shingle must be random, cut, textured or otherwise a roof offering character.  A brochure providing color and general specifications must be included. 

13.  WALLS AND FENCES

If a wall or fence is to be constructed during construction of the house, it must be included in the plans submitted or be subject to additional charges (see #1).  If a swimming pool is proposed, a fence or screened enclosure is required by code.  It must be shown on the plans.  No fences shall be constructed in the front yard of a residence.  The front yard shall be considered any of the site between the front face of the house and the street right-of-way.  Planter walls are acceptable but the top of the wall shall be level with or lower than the floor slab. 

14.  FOUNDATION SURVEY

As soon as the foundation is in place, a foundation survey must be performed and a copy is to be forwarded to the Bay Hill Property Owners Association, Inc.  It is your responsibility to see that restrictions are followed and that quality is maintained. 

15.  SIDEWALKS

It shall be the responsibility of the Builder or Owner to install sidewalks according to Orange County specifications TO WIT:  “Sidewalks at least four feet in width shall be placed on each side of minor and collector streets and on one side of marginal access streets except within industrial districts.  Sidewalks shall be constructed of non-stress concrete with a minimum thickness of four inches except at driveway approaches.  Driveway approaches shall be at least six inches thick without reinforcing or four inches thick with reinforcing.  The requirements for sidewalks shall be a responsibility of the Builder and such sidewalks shall be installed prior to the final inspection of the building.”  Sidewalk shall begin two inches from the Property Line and extend exactly four feet toward the street.  Area between the sidewalk and the curb shall be sodded by Owner and maintained by Owner.  Sidewalks are required whether shown on approved plans or not. 

16. RIGHT TO ADJUST, ADD AND AMEND

Bay Hill Property Owners Association, Inc. reserves the right to adjust, add to and amend any and all of the above mentioned specifications as applied to any individual plan or all plans submitted for approval.  Furthermore, any and all specifications contained within the Recorded Covenants and Restrictions shall supersede those contained within this outline.   

17.            LEGAL CODES

It is the responsibility of the Builder and/or Architect to abide by all Orange County Codes and Regulations.  It will be the assumption of the Bay Hill Property Owners Association, Inc. that all local codes are met and so included in the final plans. 

18.  UNAPPROVED PLANS

In the event a Builder begins construction of a residence without the approval of the Bay Hill Property Owners Association, Inc.,  the Association will in no way take responsibility or be under any obligation to cooperate with any contractor or Owner who creates and infraction of obligation.  The Association reserves the right to sue in a court of law to stop construction and compel compliance with its rules. 

19.  GENERAL

Previously approved plans, whether construction has begun or not, shall have priority over newly submitted plans (refer to #3).  Plans should not be presented for approval less than 60 days prior to the actual commencement of construction.  Approval of plans will expire if construction is not commenced within ninety (90) days after the approval is issued and thereafter prosecuted with due diligence. 

20.  DISCLAIMER

The Association’s review of all plans is only on behalf of the Association.  No Owner or Builder may rely on the Association’s review to confirm the plans’ compliance with applicable laws, the safety of the plans, or other matters with respect to the plans.  The Association shall have no liability whatsoever arising from its approval of any plans. 

21.  SOLAR PANELS

Solar panels shall not be visible from the street.